How to overcome the challenges of taking meeting minutes in 2021?

Working as a professional we make records. As a coder we make codes and samples, as musician we make music and script. Similarly, when we are talking about meeting, we check upon person’s involvement, context and agenda and most important meeting minutes, so everyone can refer and act upon it. Meetings are an integral part of any company, whether they are held online or in-person.

Meeting minutes plays important role in company's development
Meeting minutes plays important role in company’s development

Challenges of taking meeting minutes?

We often waste adequate amount of time during meetings by inviting poor decisions due to lack of focus, discussing why are we meeting, checking propaganda and milestones to be achieved. Sometimes things get out from our hand and start creating some trouble. We need a backup to get the short crisp and accurate idea about where and what to start next, as we can’t except a person to give us the 100% positive outcomes every time. It might be possible, that person may lose some important points.  Given these risks, we have proposed a tool INSTAMINUTES.

Thinking where to start?
Thinking where to start?

Thinking of solution?

  • For a perfect meeting notes the first step to learn is to write with shortened words, do not spell everything out exactly as said, or use abbreviations or even pictures to write less. There is another secret of taking notes, especially digitally. Here instead of typing all the things and making notes, we can take the help of InstaMinutes which helps to get the important insights.
  • An average person spends around 50% of their working hours in meetings and it goes as high as 80% for upper management. times conducting or joining the meeting. It is not possible for a person to keep a track on all the details due to lack of focus and human fatigue. Earlier can be solved by availing help of an assistant in getting the important insights for all talks and meetings. But assistants are costly and hence it not viable to have assistants just for jotting down the meeting minutes. Technology can help solve this problem if possible. InstaMinutes introduces state of the art NLP system that can helps us to insights like decisions, notes and action items from any meeting recording. Our AI assistant, Ilu, prepares the meeting minutes as a human would do so that you can focus on meeting and go through the meeting minutes whenever required. You can share the minutes with other people and get the discussions going.
How to keep meeting minutes?
How to keep meeting minutes?
  • We need to be proactive with our ways to create minimum turnaround time with maximum outcomes. Whenever we discuss or conduct meeting there comes period which is off agenda and need not be included in minutes. So, the tool needs to summarize the minutes to the lowest duration keeping all the insights. The agenda of the meeting is an important factor to consider. InstaMinutes provides you with templates that summarizes your meeting and provides minutes with the insights that completely aligns with the agenda given in the template. One can upload the recordings or record it and get the best meeting minutes in length of few seconds. We work remotely these days, so the most important thing is to keep teams engaged and into the right tracks. For that it is always welcomed to have an extra hand who can be proactive to record the meeting and prepare the meeting minutes. InstaMinutes gives you your own meeting assistant Ilu, who runs in the background, joins meetings, and need no instructions on when and how to prepare meeting minutes.

Read more on :-How to make best of minutes of meeting?

Conclusion

The meetings industry has proven itself in 2020 and we have entered 2021 and we are working remotely, it’s time to align your meetings and events with a technical platform. At the end, meeting always decides the final context and once you wrap up your meeting, there is no not need to waste time sending out the notes or assigning action items, it must already be done using the assistance tool. That will provide automated meeting minutes and help building new agenda and strategy for this and coming work process and its optimization. We get surprised to see an immediate impact when things get done.

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